Basics
By Louis and 2 others3 authors20 articles
- Enabling & Managing Waiting ListsWaiting lists are a useful way to manage capacity when your event or race sells out. They ensure that anyone still interested in participating can secure a place if cancellations…
- Collecting reviews for your eventsCollect reviews from your participants and display them on your landing pages
- Adding Results to a RacePublish your results to make it quick and easy for participants to find and interact with your results
- Shared Reports – Real-Time Participant DataShared reports let you give third parties—like timing partners, medical support or volunteers—instant access to participant data in real time, without exporting sensitive information.
- Assigning Bib NumbersAssign bib numbers to your participants and include this information in emails, reports and the scanning app
- Event-Specific EmailsEvent Email Templates can be customised individually to differentiate them from the Global Templates applied when creating an event. This allows you to tailor emails for specific events or participant…
- How to Refund an Entry or Add OnAt some point, you may need to refund a participant. Eventrac makes it simple to issue full or partial refunds directly from your dashboard.
- 📱 RaceDay Check-In AppDeliver a Faster, Smoother Race-Day Check-In Experience
- Adding or Reviewing Your Event Terms & ConditionsIt’s important to review the terms and conditions (T&Cs) your participants agree to during entry. These protect your event, your team, and your participants — so keeping them clear, up…
- Finding your Event page URLTo share your event on emails, social media, or other channels, you’ll need your event’s URL.
- Understanding your Event DashboardThe Events Dashboard gives you a clear, visual overview of your event data. The more participant information you collect during registration, the more detailed your insights will be.
- Event Relaunch ChecklistBefore relaunching your event, it’s important to validate the key setup elements to ensure everything is accurate, up to date, and ready for participants.
- Finding Past Event Ticket or Sign-Up InformationEven after an event has finished, all associated data remains safely stored within Eventrac. Older events and ticket information are archived to keep your active workspace focused on the current…
- Exporting your Participant Start ListGenerating reports for participants is a key component of managing an event. Eventrac makes it easy to filter the data you need, export/download the relevant information, and even create custom…
- Event Day Preparation ChecklistA successful event starts long before race day. Use this checklist to make sure you've covered the essentials, reduce last-minute stress, and deliver the best possible experience for your participants.
- Year-on-Year Entry ComparisonComparing your current entry numbers against the same point in the previous year can help you understand whether registrations are tracking ahead or behind previous editions of your event.
- AI Agent SettingsAI Agent Settings allow you to customise how your AI Support Agent responds for a specific event.
- Archiving and Unarchiving RacesTo keep your event setup area organised, races are automatically archived once the event has passed (unless Manual Archiving is enabled).
- Uploading Historic Race ResultsIf you're new to Eventrac, uploading your historic race results is a great way to provide participants with a complete record of their event history.
- Making a Test EntryBefore launching (or relaunching) your event, we strongly recommend completing a test entry.