Note: Participants may also be referred to as Sign-ups, Bookings or Entries
Viewing Event Participants
Dashboard > Event > Sign-ups
Eventrac offers three default views, depending on the entry status of the participants.
Confirmed - Participants who have completed entry into your event and are confirmed to be attending.
Waiting List - Participants who have either joined the waiting list <link> and are yet to be invited, or who received an invitation but are yet to complete entry.
Pre Pay - Entries that have been pre-paid <link> but either remain unassigned/incomplete, or for which an invitation has been sent to an intended participant (by the original purchaser) requesting they provide details to complete entry. NOTE: Once a pre-paid ticket is completed, it will transition to the Confirmed view.
Filtering the Report Criteria
Filter your list of participants using the Report Criteria box on the left.
Registration Categories - The category for which a participant has registered. The default view displays participants from all upcoming races/categories (that are not yet archived). This filter can be used to show only those participants in specific races/categories, past or future.
Status - The status of the participant (e.g., Complete, Removed, etc.). The default view will only display participants in Complete status, but the filter can be used to include previously removed and/or refunded participants and incomplete pre-paid entries.
Exporting Participants
Export your participant data using the Export button in the top right of the page.
A pop-up window will appear allowing you to select which fields are included in the exported file.
Given the significant number of participants typically generated by this report, exporting is often a system resource intensive task. When you Export This Report, the system will create the file in the background, and email you with a link to download once complete. This process will not usually take more than a minute or two.
Sharing your Start List
Shared reports let you give third parties—like timing partners, caterers, or volunteers—instant access to participant data in real time, without exporting sensitive information. Set up the report when your event opens so partners can access the information whenever they need it, reducing last-minute work close to event day.
For more information please see our guide on Shared Reports